[Segreteria.iii] Documents for EU Project FEASIBLE - VISA and next steps
Zeyuan Xu
xuzeyuan_hit a 163.com
Gio 18 Lug 2024 12:47:13 CEST
Dear Prof. Riccardo Bellazzi,
Thanks for your email. I have signed the document "Modulo raccolta dati reclutamento diretto" and written the date (July 18), which is attached. In addition, the copy of my passport and the copy of my fiscal code are attached.
Thanks again. Have a nice day!
Cheers,
Zeyuan Xu
At 2024-07-18 18:25:36, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
For our Visiting office is probably that you could be here on October 1st.
The date on the contract is not mandatory in case of delay due by the procedure.
Please send me the form signed, without your reply I can't send you the contract.
Best regards,
Eleonora
Il giorno gio 18 lug 2024 alle ore 06:10 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Dr. Bianchi,
Thanks for your help. I have a question to ask you:
The start date stated on the contract is October 1. Based on the current rental and visa situations, it is highly likely that I will be able to arrive in Pavia on the end of October. The progress of things is often beyond our control. I would like to know whether there will be any impact if the arrival time in Pavia is one month later than the start time of the contract. If it doesn't have a big impact, can we wait to change the start date on the contract after I get my visa? Or maybe you have a better way to handle it without changing the contract.
Thanks again.
Sincerely,
Zeyuan Xu
At 2024-07-17 23:41:00, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Zeyuan,
please find here attached the letter useful for the stipulation of the contract that I will send you tomorrow.
File named "Lettera Reclutamento diretto".
In reply to this letter, for the moment, you only have to send the file "Modulo raccolta dati reclutamento diretto" duly dated and signed to this email address segreteria.iii a unipv.it
Please attach again the copy of your passport and the copy of your fiscal code (File named AGEDP-PV...)
1) Always me, but maybe I can't reply to you immediately as I usually do.
2) You can ask for house sustainability to the Landlord, maybe he can make you a favour and ask it for you to the City Hall, but I'm not sure of that. Otherwise you have to ask to City Hall directly.
3) Tomorrow I will send you the contract of the grant, so don't worry about that.
Best regards,
Eleonora
Il giorno mer 17 lug 2024 alle ore 16:06 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Dr. Bianchi,
Thanks for your response. I have found a suitable house with address via luigi giulotto. The landlord requires me to show my work contract. This opportunity is rare, and I don't want to be rejected by the landlord because I can't show a work contract. Thus, I would like to know when I can get the work contract.
Additionally, I would like to confirm three more questions with you:
1) You said you would be on vacation on July 20th. Who will be in charge of my visa, or will I have to postpone the entire August until early September to continue?
2) If I rent a apartment, the registered contract is my rental contract with the landlord. Housing suitability is a declaration released by the City Hall of Pavia. Who will provide housing suitability? If the landlord doesn't have it, how should we handle it?
3) If I miss out on this apartment due to a delay in obtaining the contract, I will book a hotel. I searched for many Pavia hotels on the booking.app, but none of them have phone numbers or email addresses. How can I contact the hotel manager? Moreover, I feel that asking the hotel manager for his identification involves someone else's privacy. I want to know if you are certain that this is a requirement for null osta. This is a very strange request. If I have to book a hotel, can you help me communicate with the hotel manager and ask for his signature and identification?
Thanks again. I am looking forward to hearing from you.
Sincerely,
Zeyuan
At 2024-07-16 17:19:50, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Prof.,
1) Right.
2) These document are not needed in case booking an hotel, but only if you rent an house or apartment
3 e 4) You can try visiting the following websites:
https://orienta.unipv.it/studia/benvenuti-alluniversita-di-pavia/documento/guida-rapida-trovare-un-alloggio
https://www.edisu.pv.it/index.php?page=accesso-ai-collegi-e-residenze
Best regards,
Eleonora
Il giorno mar 16 lug 2024 alle ore 11:01 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
This is too complicated. I want to ask for several questions as follows:
1) That means that if I book a hotel for a month on booking.app, having a hotel reservation document is not enough. I also need the signature of the hotel manager and his identity document. Is it right?
2) Because I don't know the Italy renting case, I don't understand the sentence "Housing suitability is a declaration released by the City Hall of Pavia and registered contract is the rental contract of the apartment". Do both of documents “Housing suitability” and “registered contract” need to be provided by the hotel? Because I am completely unfamiliar with the rental situation in Italy, please provide a detailed explanation.
3) In addition, is there another simple way to rent a house for meeting the renting requirement of nulla osta?
4) I know renting a house in Pavia is very difficult, can University of Pavia provide me with some help? For example, providing student or staff dormitories is very good. Obviously, if I spend too much time on renting a house, it will greatly delay my work start date. Thanks for your help.
Thanks again. I look forward to hearing from you.
Sincerely,
Zeyuan Xu
At 2024-07-16 16:07:05, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Yes, one month will be enough.
In case of booking an hotel, Prefettura asks for reservation of the hotel or residence, on headed paper, lasting at least 1 month signed by the manager of the facility with the attached identity document.
Housing suitability is a declaration released by the City Hall of Pavia and registered contract is the rental contract of the apartment,
These two declarations are required by prefettura for nulla osta.
Thanks,
Eleonora
Il giorno lun 15 lug 2024 alle ore 17:28 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Dr. Bianchi,
Thanks for your response. That means I can book a hotel for one month, is this enough to meet the requirements of nulla osta?
In addition, I don't quite understand what you're saying “In case of renting a house, the documents required are registered contract and housing suitability”. Is the registered contract my work contract? what is housing suitability?
Thanks again.
Sincerely,
Zeyuan Xu
At 2024-07-15 22:30:05, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Prof.
Prefecture requires a declaration of at least 1 month.
In case of renting a house, the documents required are registered contract and housing suitability.
Best regards,
Eleonora
Il giorno lun 15 lug 2024 alle ore 11:06 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Dr. Bianchi,
Thanks for your response. Because booking a 30 day hotel is too expensive, I would like to know if a stay of 7 or 15 days can also meet the accommodation requirements of nulla osta. I would like to know how long I need to reserve a hotel to meet the lowest accommodation requirement of nulla osta.
Thanks again. I am looking forward to hearing from you.
Sincerely,
Zeyuan
At 2024-07-10 22:31:18, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
I'm sure it's not needed for nulla osta per ricerca, I don't know if it's useful to obtain the visto.
You may ask your colleagues.
Regards,
Eleonora
Il giorno mer 10 lug 2024 alle ore 15:57 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Dr. Bianchi,
Thanks for your email. If you are certain that I do not need to notarize the doctoral degree certificate in Italian, it will save a lot of time.
I am entrusting a friend to help me find lodging. However, the landlord requested to see my contract with UNIPV.
Thanks again. Don't hesitate to contact me if you have any questions.
Sincerely,
Zeyuan Xu
At 2024-07-10 21:13:09, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Prof. Xu,
all the documents required for nulla osta must be prepared by our University.
The only thing in charge of you is to find lodging, because Prefettura needs a declaration.
The contract will be ready as soon as possible.
Thanks,
Eleonora
Il giorno mer 10 lug 2024 alle ore 15:03 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Eleonora Bianchi,
Many thanks. My friend in Pavia is helping me find a suitable rental. Only when the landlord sees my contract with Pavia University will he let us see the house. As is well known, it will be difficult to rent a house after these few days. Thus, I would like to know when you could send me a contract.
In addition, please provide a list of all the required documents for nulla osta. For example, does my application for nulla osta require my doctoral degree certificate to be notarized in English or Italian? If notarization is required, it will take some time. So, if you tell me the document list now, we will save a lot of time.
I look forward to hearing from you. Have a nice day!
Sincerely,
Zeyuan Xu
At 2024-07-08 23:03:19, "Zeyuan Xu" <xuzeyuan_hit a 163.com> wrote:
Dear Eleonora Bianchi,
Thank you very much for your response. Your assistance is highly commendable.
May I ask if it is also okay to book a hotel for 30 days? Less procedures required?
We will do our best to submit the nulla osta application before July 19th. Your enthusiastic and positive support is greatly appreciated. Thank you once again.
Sincerely,
Zeyuan Xu
At 2024-07-08 22:32:25, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Zeyuan Xu,
you can find my answers below your questions.
1. May I ask if you are responsible for my nulla osta application and visa application?
Yes, I'm preparing the document necessary to obtain nulla osta
2. Is the type of Italian visa I am applying for a research visa?
Yes, do you need a research VISA, also the nulla osta is a "nulla osta per ricerca"
3. Please provide a list of all the required documents when applying for nulla osta, so that I am ready now.
Don't worry, I tell you what we need step by step.
1. Thank you for your help with an Italian Tax Code.
Nothing, happy to help you.
2. I wrote that "I have obtained a Degree in Electrical Engineering and Automation at Northeast Forestry University with grade (A) Excellent". Thus, let me explain my situation and ask you to check and correct it. I obtained a Bachelor of Engineering degree in Electrical Engineering and Automation from Northeast Forestry University on June 25, 2015. Also, I was awarded the title of Outstanding Undergraduate Graduate and Outstanding Graduation Thesis, which is the highest grade. I don't know if this is correct because I don't know the academic grade system in Italy. Thank you.
Ok, I corrected the form. I'll make you sign it once we'll receive the Fiscal Code.
3. I checked what nulla osta is. Is it necessary to rent a house before applying for nulla osta? What are the rental requirements for nulla osta? Please explain carefully, as I completely do not know. The specific question is:
1) How long do I need to rent a house at least to meet Nulla OSTA's requirements? Is it possible to rent a house temporarily, such as for 30 days? Or long-term rental, at least 6 months?
Yes, it's possible to rent a house temporarily, 30 days are enough.
Please, take note that choosing a residence is more convenient than renting an apartment which requires more documentation for nulla osta.
2) Also, how long will it take for you to prepare the contract? What is the typical review time for nulla osta (4 weeks or 8 weeks)? After receiving the contract and nulla osta, it will take time to wait for visa approval. So, when should I start renting?
I'm trying to prepare all the documentation needed for the grant and for the nulla osta before my holidays (July 20), compatibility with all the other activities I'm following.
I'll be back asap.
Best regards,
Eleonora
Il giorno lun 8 lug 2024 alle ore 11:24 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Eleonora Bianchi,
In addition to the questions I raised in the email I sent you on July 5 that require your responses, there are several other questions that I need to consult with you:
1. May I ask if you are responsible for my nulla osta application and visa application?
2. Is the type of Italian visa I am applying for a research visa?
3. Please provide a list of all the required documents when applying for nulla osta, so that I am ready now.
Many thanks. Because I just knew that processing nulla osta will take two months, I need to speed up the preparation of all the documents.
Have a nice day!
Sincerely,
Zeyuan Xu
At 2024-07-05 21:00:50, "Zeyuan Xu" <xuzeyuan_hit a 163.com> wrote:
Dear Eleonora Bianchi,
Thanks for your emails.
1. Thank you for your help with an Italian Tax Code.
2. I wrote that "I have obtained a Degree in Electrical Engineering and Automation at Northeast Forestry University with grade (A) Excellent". Thus, let me explain my situation and ask you to check and correct it. I obtained a Bachelor of Engineering degree in Electrical Engineering and Automation from Northeast Forestry University on June 25, 2015. Also, I was awarded the title of Outstanding Undergraduate Graduate and Outstanding Graduation Thesis, which is the highest grade. I don't know if this is correct because I don't know the academic grade system in Italy. Thank you.
3. I checked what nulla osta is. Is it necessary to rent a house before applying for nulla osta? What are the rental requirements for nulla osta? Please explain carefully, as I completely do not know. The specific question is:
1) How long do I need to rent a house at least to meet Nulla OSTA's requirements? Is it possible to rent a house temporarily, such as for 30 days? Or long-term rental, at least 6 months?
2) Also, how long will it take for you to prepare the contract? What is the typical review time for nulla osta (4 weeks or 8 weeks)? After receiving the contract and nulla osta, it will take time to wait for visa approval. So, when should I start renting?
I am looking forward to your detailed responses, which is very grateful to me.
Thanks again.
Sincerely,
Zeyuan Xu
At 2024-07-05 17:27:13, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Prof.
for the fiscal code, is not a problem because we are asking it for you.
Once we obtain it, I'll send you the official certificate.
In the form here attached you have to correct the highlighted field.
Please, don't indicate any date for now.
Now I'm preparing the research contract.
In the meantime you can search for an accommodation because it's necessary to ask for a nulla osta per ricerca.
You can find all the information here:
https://orienta.unipv.it/studia/benvenuti-alluniversita-di-pavia/documento/guida-rapida-trovare-un-alloggio
I removed from cc all the colleagues not involved in the procedure.
Don't hesitate to contact me if you have any questions or doubt,
Best regards,
Eleonora
Il giorno gio 4 lug 2024 alle ore 10:00 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Eleonora Bianchi,
Thanks for your email. I have completed the two documents. I have the several questions about documents as follows (highlight in red in the documents):
1. In the ModuloRaccoltaDatiReclutamDirettoENG_dic2022.xls,
(1) Since I have not gone to Italy, I do not have an Italian Tax Code;
(2) In the term "to have obtained a DEGREE (Bachelor)", do I fill it out correctly? Note that I obtained a Bachelor Degree in the Department of Electrical Engineering and Automation, Northeast Forestry University on 25 June 2015 and studied for 4 years.
(3) In the term "Pavia, ", what should I fill in? Date (today)?
2. In the term "Codice Fiscale: " of the scheda-raccolta-dati-per-compilare-fr.docx, I do not have an Italian Tax Code, and thus, I do not fill in the term.
PLease check and correct them, thank you very much! In addition, the photocopy of my passport is attached.
Thanks again. I look forward to hearing from you.
Sincerely,
Zeyuan Xu
At 2024-07-03 22:23:17, "Eleonora Bianchi" <eleonora.bianchi a unipv.it> wrote:
Dear Prof. Zeyuan Xu,
in order to start all the needed procedures, please find here attached two forms you must fill in and send back to me.
In the form called "Scheda raccolta dati per compilare fr", please compile all the blue fields.
Thanking you in advance, best regards,
Eleonora
Il giorno mer 3 lug 2024 alle ore 15:40 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Andrea Carini,
Many thanks for your help. I would like to know approximately when the documents can be sent to me. I have been waiting for VISA documents for 3 months since UNIPV and EU signed the contract.
Thanks again.
Sincerely,
Zeyuan Xu
At 2024-07-03 18:09:23, "Andrea Carini" <andrea.carini a unipv.it> wrote:
Dear Prof Zeyuan Xu,
Thank you for your prompt response.
I apologize for the imprecision regarding Singapore. In any case, I thank you for clarifying the situation regarding your current job position.
I will arrange to have the necessary documentation sent to you as soon as possible with the colleagues who are handling it.
Thank you,
Andrea Carini
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Andrea Carini
Responsabile
Servizio Ricerca e Formazione alla Ricerca
U.O.C. Progettazione e Gestione Ricerca
U.O.C. Formazione alla Ricerca
EARMA - Research Manager Ambassador (Post-award)
T. 0382.984751 / M. 3408761584
http://it.linkedin.com/in/cariniandrea/
https://it-it.facebook.com/curiousunipv/
Open Badge: Progettazione Europea
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Il giorno mer 3 lug 2024 alle ore 11:54 Zeyuan Xu <xuzeyuan_hit a 163.com> ha scritto:
Dear Andrea Carini,
Thanks for your email. I have not held any positions and not carried out any research activities in China since December 2022. My CV clearly illustrates this point, not as you said. I am currently working as a postdoctoral fellow at the National University of Singapore, where the current work will end in September of this year (before I join the University of Pavia). I am very certain that I will work full-time at the University of Pavia and devote all my energy to completing the MSCA project.
In addition, if you have any questions, please contact me promptly and I will definitely reply immediately. I really need you to send me the documents as soon as possible.
Thank you very much.
Sincerely,
Zeyuan Xu
At 2024-07-03 16:37:32, "Andrea Carini" <andrea.carini a unipv.it> wrote:
Dear Professor Zeyuan Xu,
Thank you for your email.
We are currently preparing the documentation regarding your contract with Unipv within the Marie Curie project.
In this regard, upon reviewing your CV, it appears that you have an active position at your original Chinese institution. I would like to remind you that in order to benefit from a contract within the Marie Curie Post-doctoral Fellowship projects, it is necessary to commit 100% to the project, and any other active positions must be temporarily suspended.
Could you please confirm that you will proceed in this manner?
If so, we can proceed with the contract definition and you will soon be sent all the necessary documentation for the Visa application.
Please feel free to contact me if you have any questions or concerns.
best regards
Andrea Carini
---------- Forwarded message ---------
Da: Zeyuan Xu<xuzeyuan_hit a 163.com>
Date: mer 3 lug 2024 alle ore 10:11
Subject: Re:Re:Re:Documents for EU Project FEASIBLE - VISA and next steps
To: Antonella Ferrara <antonella.ferrara a unipv.it>, Fabio Panza <fabio.panza a unipv.it>, Paola Giorgi <paola.giorgi a unipv.it>, Nicoletta Galli <nicoletta.galli a unipv.it>, Eleonora Bianchi <eleonora.bianchi a unipv.it>
Hello everyone,
I am writing to inquire about when I will receive the necessary documents for my visa application regarding the EU Project FEASIBLE.
Upon receiving the visa application documents, I will need to apply for the visa (duration unknown), secure housing (noting that renting in Pavia is reportedly challenging, and any delays may require me to stay in Milan), and book a flight. Given these steps, If I don't receive any documents this week, it seems unlikely that I will be able to commence work on October 1st, the project's start date. Therefore, I kindly request that you send me the relevant documents this week to ensure I can begin the visa application process promptly.
Thank you very much for your assistance. I look forward to hearing from you.
Best regards,
Zeyuan Xu
At 2024-06-26 18:33:21, "Zeyuan Xu" <xuzeyuan_hit a 163.com> wrote:
Hello everyone,
I would like to know when all the documents will be sent to me for visa application.
Many thanks. Have a nice day!
--
Sincerely,
Zeyuan Xu
At 2024-06-21 22:44:28, "Zeyuan Xu" <xuzeyuan_hit a 163.com> wrote:
Dear Prof. Ferrara,
Many thanks for your help. I hope to receive all the documents from UNIPV as soon as possible, as visa application sometimes takes some time.
In addition, I will notify you as soon as I receive visa approval. My current idea is that the start date of the MSCA-PF project is October 15, 2024. The starting time can be determined when I purchase the plane ticket, and I will definitely communicate with you at that time.
Thanks again.
Sincerely,
Zeyuan
At 2024-06-21 21:12:36, "Antonella Ferrara" <antonella.ferrara a unipv.it> wrote:
Dear Zeyuan Xu,
I am happy to inform you that your Postdoctoral contract has been approved in our Department Council meeting on June 19th.
I will be travelling from Monday June 24th for a series of conferences and other commitments abroad, until July 14th, and I am not sure I will be able to check my email regularly.
I add to this conversation the experts in international mobility and VISA of our university. Please add me in cc in any message that you exchange with them.
I am sure that they will be able to assist you through the next steps of the hiring procedure.
They will also send you the documents you may need for the VISA process.
I briefly summarize for them your positions:
Dr. Zeyuan Xu,
ID 101149415 – HORIZON-MSCA-2023-PF-01 - FEASIBLE – CUP: F13C24000430006
Starting date 01/10/2024.
As soon as you have the guarantee to get the VISA and be able to arrive in Pavia a few days before October 1st, 2024, please let me know so that I can confirm to the EU Commission Officer the starting date for the project.
Best regards
Antonella Ferrara
________________________________________________________
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Antonella Ferrara, Ph.D.
Dipartimento di Ingegneria Industriale e Dell'informazione
Professore Ordinario di Automatica
Via Ferrata 5 - 27100 Pavia (Italia)
T. 0382.985362
http://sisdin.unipv.it/labsisdin/people/ferant/ferant.php
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--
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Paola Giorgi
Servizio Ricerca e Formazione Alla Ricerca
U.O.C. Formazione Alla Ricerca
Via A. Ferrata, 5 - Polo Didattico Cravino - I piano - 27100 Pavia (Italia)
T. 0382.98.4003 / M. 338 5010148
http://www-assegni.unipv.it/contatti/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
Dipartimento di Ingegneria Industriale e Dell'informazione
Via Ferrata, 5 - 27100 Pavia (Italia)
T. 0382.98.5920
http://iii.dip.unipv.it/
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Eleonora Bianchi
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